Manually Updating Your Copy Of Global Address List In Outlook

Global Address List or GAL is a term used to define groupware software and it means that the addresses are shared among the employees working within an organization. The GAL feature is not accessible by the users, which remains a read only feature. However, only the administrator has the privilege to make changes like add or delete a contact.

One of the most common use of a GAL or global address list is that when you are in an organization, and when you are about to send an email to one of the colleagues, you can still manage to send him or her email. You just need to type the recipient’s name, with the help of the GAL, you would be able to look for the email id with the name and then send the email.

When there are changes made in the Exchange Server, computers that have Outlook 2007 and Outlook 2010 will not receive updates automatically. While this happens, there are chances that you miss on a few things. Here are some of the fixes for different Outlook versions from Microsoft.

Microsoft Outlook 2013

• Open the software, from the Ribbon, click on the Send/Receive tab. 
• Next, you need to click on the Send/Receive Groups after which you need to click on the Download button. 
• Click on Ok. 

Microsoft Outlook 2011 For Mac

Since Outlook 2011 does not use Exchange Cached mode and connects to the Global Address Book directly, the global Address Book refreshes every time the Send/Receive button is clicked.

Microsoft Outlook 2010

• Open the program, and then click on the File tab, then Account Settings, and then Download Address Book. 
• Make sure that the check box Download Changes Since Last Send/Receive is checked on the offline dialogue box in the address book. 
• This will make sure that the Outlook address book is updated.

Microsoft Outlook 2007

• Open the application Outlook 2007. 
• From the drop down menu of the Toolbar option, highlight the option Send/Receive and then click on the option that says Download Address Book. 
• You need to make sure to check the option The Download Changes Since Last Send/Receive that appears in the dialogue box for the offline address book. Click on the option Ok. 
• Your Outlook address book would be Updated automatically. 

Follow the above-mentioned methods to update the Global Address List in Microsoft Outlook.