Procedure To Create Personal Folders In Outlook

Microsoft Outlook is probably one of the most useful email management software for business and home purposes. There are a wide range of features available in the mail client, enhancing the user’s emailing experience. Apart from the usual email send/receive features, there are many other useful features allowing users to allocate tasks, schedule meetings, organize and synchronize emails. This amazing email client also functions as a help desk applications or an Outlook help desk. Another great Outlook feature is the ability to create Personal Folders in Microsoft Outlook.

Personal Folders can be created in Microsoft Outlook for storing, managing and archiving your email on your local computer’s hard disk. With the help of personal folders, you will be able to reduce the amount of space used on the central mail server, and avoid receiving warning messages indicating that you are crossed the allotted data storage limits.

You need to check the amount of space you are using in Microsoft Outlook. Thereafter, you need to right-click on the Mailbox ‘Lastname’, ‘Firstname’ and select ‘Data File Properties’. Then, clicking ‘Folder Size...’ will show the amount of space you are using on Exchange.

Here is how you create Personal Folders in Outlook 2010:

• First, open the ‘File’ tab.
• Then, you need to click on the ‘Accounts Settings’ button and select the ‘Account Settings’.
• You need to click on the ‘Data Files’ tab.
• Then, click on ‘Add…’
• In the New ‘Outlook Data File’ window, you need to select ‘Office Outlook Personal Folders File (.pst)’ and then click on the ‘OK’ button.
• Thereafter, in the ‘Create or Open Outlook Data File’ window, you need to navigate to the folder where you would like to store the personal folders file. Then, click on the ‘OK’ button.

For using your ‘Personal Folders’ you need to select the messages you wish to move and then click and drag them to your Personal Folders within the ‘Folder List’ pane.

For creating New Folders within Personal Folders for organizing your messages, here are the instructions to follow:

• First, you need to right-click on ‘Personal Folders’ in the Folder List pane.
• Then, you need to select ‘New Folder…’
• For creating new folder window, you need to enter the name of the folder in the Name field and then click on the ‘Ok’ button.

If you have any doubts regarding this, contact our Outlook help desk personnel online.